PERFORMING ARTS TRAVEL GUIDE
A RESOURCE FOR EDUCATORS, ADMINISTRATORS, AND ORGANIZERS
Hello, and welcome! If you are reading this we’re guessing that you’re a teacher, parent, administration (or some combination of all three). You are the driver of student successes and you have our hard earned respect, admiration, and gratitude!
This Performing Arts Travel Guide serves as a planning resource for organizers of performing arts groups, regardless of current planning stages.
Our basic tour planning structure consists of determining four basic components: OBJECTIVE, DESTINATION, EXPERIENCE, and NUMBERS. By carefully considering each component we can engineer a tour specific to any touring group’s agenda. Learn more about each component through outlined steps in the following pages to help gather useful information, learn the right questions to be asking, and begin finding answers to those questions.
And of course, in addition to the information in this guide we’re here as your collaborator and go-to travel resource, every step of the way - whichever direction we’re headed.
Let’s go somewhere together!
The Infinity Team
TABLE OF CONTENTS
OBJECTIVE | DESTINATION | EXPERIENCE | NUMBERS
(Click HERE for a PDF of this Performing Arts Travel Guide)
PART I
OBJECTIVE
PAIR YOUR PURPOSE WITH A PLAN
The first step in creating an elevated travel experience for any performing arts group is determining the objective. By pairing your travel with a purpose, knowing the ‘why’ of your trip will help define your reason for the road.
One of the most common reasons for travel is what we like to call a headliner—one specific experience that you and your group are looking forward to. For a performing arts group, this typically includes competitions and festivals, professional performance venues, or clinics with industry specialists. These experiences provide priceless performing opportunities, as well as increase technique and bonds of friendship within a group.
QUESTIONS TO CONSIDER: OBJECTIVE
WHY ARE WE GOING ON TOUR?
WHAT DO WE HOPE TO ACCOMPLISH?
WHAT WOULD A SUCCESSFUL TOUR LOOK LIKE?
PART II
DESTINATION
GIVING YOUR PURPOSE A LOCATION
After considering the ‘why’ of your travel, it’s time to focus on the ‘where’. When it’s time to hit the road, where will your vision take you?
Does your headliner experience determine the destination? Or does the novelty of somewhere new and unknown seem like the right choice? Whether your destination is near or far, there are lifelong memories to be made, and enriching moments to be had. Our team is there alongside throughout - from planning to execution.
QUESTIONS TO CONSIDER: DESTINATION
WHERE WOULD WE LIKE TO GO?
ARE WE INTERESTED IN SOMETHING FAR AWAY, OR CLOSER TO HOME?
IS THERE A SINGLE DESTINATION THAT SUPPORTS OUR OBJECTIVE?
PART III
EXPERIENCE
MAKING THE MOST OF YOUR BEST MADE PLANS
Visiting a city in another state offers performing arts groups transformative experiences, including cultural immersion, educational enrichment, and personal growth. In addition to performance opportunities, are there other experiences to enhance the time spent together while traveling?
Participating in educational programs and workshops enhances skills and fosters creativity. Navigating unfamiliar surroundings promotes independence and resilience. Overall, it's an adventure that expands horizons and creates lasting memories.
QUESTIONS TO CONSIDER: EXPERIENCE
IS THERE INTEREST IN A SPECIFIC EXPERIENCE IN ADDITION TO THE HEADLINER?
WHAT EXPERIENCES WILL HELP US FULFILL OUR OBJECTIVE?
WHAT ADDITIONAL EXPERIENCES WILL ENHANCE OUR TRAVEL EXPERIENCE?
PART IV
NUMBERS
THEY DON’T RUN THE SHOW - THEY SUPPORT THE VISION
While thinking through objectives, destinations, and experiences is central to planning any tour - we also know those visions need to align with budgets and logistics surrounding any performing arts group.
By taking desired objectives, destinations, and experiences into consideration along with the size of your group (students, teachers, parents, etc) we can begin to fill in the details in terms of getting there, getting around, and making it all work within the right budgetary parameters. Don’t worry - we’ll work out those details together and come up with a plan that works for you.
QUESTIONS TO CONSIDER: NUMBERS
HOW MANY STUDENTS ARE IN OUR PROGRAM?
HOW MANY TOTAL ENSEMBLES WILL BE PERFORMING?
HOW MANY CHAPERONES DO WE ANTICIPATE JOINING?
POPULAR DESTINATIONS
READY TO DEEP DIVE? LEARN MORE WITH OUR INDIVIDUAL CITY GUIDES
CHICAGO | LOS ANGELES | NASHVILLE | NEW ORLEANS | NEW YORK | SAN FRANSICO
REVIEW: TRAVEL GUIDE
A review of the four steps, and their related questions. Not sure how to answer? No problem - now we know where to begin the conversation!
I. OBJECTIVE:
“Why are we going on tour? “What do we hope to accomplish?” “What would a successful tour look like?”
II. DESTINATION
“Where would we like to go?” “Are we interested in something far away, or closer to home?” “Is there a single destination that supports our objective?”
III. EXPERIENCE
“Is there a specific experience we have in mind for this tour? “What experiences will help fulfill or enhance our objective? “What additional experiences will enhance our travel experience”?
IV. NUMBERS
“How many students are in my program?” “How many ensembles will be performing?” “How many chaperones do we anticipate joining?” “What is an ideal/realistic budget?
THE INFINITY TEAM
YOUR TRAVEL GUIDE, EXPERT RESOURCE, AND FRIENDLY FACE ON THE ROAD
At Infinity Tours & Events, we are passionate about people and their experiences. Our client-first approach is integral to our success—after all, it’s your success that defines ours.
Experience matters when planning travel. Whether you’re headed next door or across the globe, you want to know you’re in capable hands. Our team is dedicated to knowing the ins and outs of our destinations to provide you the best advice for whatever your vision is. You won’t be in the dark, either—collaboration and transparency are pillars of the way we do things. In a nutshell, we do the heavy lifting so you can actually relax and enjoy your trip. Imagine that?
The Infinity Team is full of people who know what it takes to put together a travel experience that goes further than a hotel and flights. Our goal is to craft Elevated Experiences—moments that build memories and fuel personal fulfillment. Working closely with our clients, Infinity continues to exceed expectations after more than a decade of business.
